New for virtual CROI 2021:

Science SpotlightsTM

vCROI 2021 will include Science SpotlightsTM as a new format for presenting important science that is not part of a live oral abstract session. These presentations will form a part of the on-demand content for CROI and will include a means of engagement between presenters and other participants. 

See Also: Important Dates | Abstract Submission | Oral Abstract Presenters | Registration | Embargo Policy | FAQs

Important Dates and Deadlines

  • Oral Abstract and Science Spotlight Presentation Upload System Opens: February 4, 2021
  • Submission Deadline for General Oral Abstract and Science Spotlight Presentations: February 15, 2021
  • Submission Deadline for Late-Breaker Oral Abstract  and Science Spotlight Presentations: February 22, 2021
  • Deadline to Edit/Replace General Oral Abstract and Science Spotlight Presentations: February 22, 2021

Presenting Author Responsibilities

Prerecorded Presentation Video 

Science SpotlightsTM are 3- to 5-minute prerecorded oral presentations with up to 5 content slides (plus 1 title slide) that focus on the research question, methodology, and key findings. For information on presentation creation and submission, please refer below. 

Handout 

Presenting authors are asked to upload their slides (egPowerPoint or PDF format) along with their prerecorded presentationProviding the slides will allow attendees to view the slides in detail, since they cannot enlarge the content in the presentation videos. Presenters may provide 1 additional handout (optional). 

Attendee and Presenter Discussion 

Science Spotlight presenters will have the opportunity to engage in discussion with registered conference attendees through a chat feature in the virtual conference platform. More details will be posted as they become available. 

Presentation Creation and Submission

Creating Your Presentation

Presentations need to be recorded and saved in an MP4 video file format. Tips for Creating a Presentation Video provides suggestions for creating a presentation video. Do ensure that the final Science Spotlight presentation is no longer than 5-minutes, as this is the maximum length that the CROI virtual platform will play.

Example Science Spotlight Presentation (Updated 1/22/2021): On the right is an example of a Science Spotlightkindly prepared by Dr Lauren Collinsfor reference. 

CROI Slide Template

Please use the CROI Science Spotlight Slide Template for your title slide, and include the requested elements (eg, abstract title, presenting author name, presenting author institution, financial disclosure). A template for content slides is included, but presenters may use their own slide template or format for their content slides.

How to Submit Your Presentation

The Science Spotlight presentation upload system opens on February 4, 2021. Information on how to submit your presentation videand handout materials will be available when the system opens. 

Requirements for Presentation Development

Presentations from randomized trials and cohorts should follow the ICMJE guidelines, including reporting of study designs (eg, prospective, observational, randomized, double-blind, STROBE, CONSORT, or others), statistical methods, and outcomes by demographic variables.

Appropriate information and correct terminology should be used with regard to sex and gender.  For human clinical or epidemiological studies, the presentation should provide sex-stratified results or identify who was included if it includes only a single population. Appropriate terminology such as “cisgender” (people whose gender matches the sex assigned at birth) or “transgender” (people whose gender does not match the sex assigned at birth) should be used. Both sex and gender data should be provided in the presentation. Presentations of preclinical data including the use of cell lines and animal studies should include the sex of the animals or the sex of the source of the cell lines. If data are not available on sex and gender, this should be identified as a limitation in your presentation.

For abstracts that include serologic tests for SARS-CoV-2, the type of serologic test should be described.

For abstracts describing new compounds, the chemical or molecular structure must be shown in the presentation (it need not be part of the abstract or be published in the abstract eBook).

Out of respect for their contributions to our scientific advances, avoid calling study volunteers “subjects.” The preferred terms are study “participants” or “volunteers.”

Please also note whether the study is ongoing or completed and whether the results are preliminary or final.

If your study data are accepted for publication or presentation after the abstract submission to CROI, and that publication or presentation is expected to take place before CROI, you must contact CROI at CROIabstracts@iasusa.org to provide details as soon as your presentation is accepted for review, presentation, or publication in another venue or outlet. Please be aware that, although publication in these circumstances will not necessarily prevent the presentation of the research at CROI, our strong preference is that any additional publication or presentation happen either simultaneous to or after presentation at CROI. Requests to publish or present research accepted for presentation at CROI prior to its presentation at CROI will be evaluated on a case-by-case basis. Failure to notify the conference promptly regarding plans to publish or present a CROI-accepted abstract prior to CROI may result in the removal of the study from the conference program.

Publication or Presentation Prior to CROI

If study data are accepted for publication or presentation after the abstract submission to CROI, and that publication or presentation is expected to take place before CROI, the presenting author must contact CROI at CROIabstracts@iasusa.org to provide details as soon as the presentation is accepted for review, presentation, or publication in another venue or outlet. Please be aware that, although publication in these circumstances will not necessarily prevent presentation of the research at CROI, our strong preference is that any additional publication or presentation happen either simultaneous to or following presentation at CROI. Requests to publish or present research accepted for presentation at CROI prior to its presentation at CROI will be evaluated on a case-by-case basis. Failure to notify the conference promptly regarding plans to publish or present a CROI-accepted abstract prior to CROI may result in the removal of the study from the conference program.