Registration

What are the dates for CROI 2023?

CROI 2023 will be held from February 19 to 22 in Seattle, Washington.

When will registration open for CROI 2023?

Registration for CROI 2023 is expected to open in the early Fall of 2022.

Where is CROI 2023 going to be held?

The in-person component of the conference will be held at the Seattle Convention Center in Seattle, Washington, US.

What is the registration fee for CROI 2023?

The registration fee is $795 for both in-person and virtual registration.

 

What is included in the registration fee?

The registration fee includes access to the conference and the conference materials.

When is the deadline to cancel my registration?

The deadline to cancel the registration is January 12, 2023. Please send the cancellation request to CROIregistration@iasusa.org on or before January 12, 2023. You will receive a refund minus a $50 administrative fee. Any cancellation requests after January 12, 2023, will not be refunded.

I won’t be able to attend the entire conference, can I give my badge to a colleague who can attend the days I’m unable to?

Under no circumstance sharing the conference badge with a non-registrant will be allowed due to safety concerns. If anyone is found to have violated this policy they may be subjected to fines, which could negatively affect their registration and attendance at CROI.

Is proof of vaccination required for in-person attendance?

Yes. All in-person attendees must be vaccinated against COVID-19, per WHO standards. Proof of vaccination requirements will be transmitted closer to the conference.

What safety measures will be in place for attendees?

In addition to mandating vaccination for all attendees, CROI will require proper masking throughout the meeting and will support social distancing where possible. Ample facilities for hand sanitizing will be provided. All convention center and contracted staff are also required to be vaccinated against COVID-19, and will be following extensive safety and sanitation procedures.

Is CROI restricting attendance for participants from any nation?

No. Any otherwise qualified attendee with proof of vaccination will be permitted to attend CROI. Please check U.S. entry requirements to ensure that you meet any requirements for entering the United States.

Housing

I live in Seattle. Do I still need to book a hotel?

All in-person CROI registrants are required to reserve a hotel room through the CROI housing system in order to attend CROI 2023. Exceptions are allowed if the registrant is a permanent resident in the Seattle area (ie, live within 50 miles of the Seattle Convention Center) or the registrant is sharing a room with an approved CROI attendee with accommodations booked via the CROI housing system. Other exceptions must be approved by the CROI organizers by submitting a hotel waiver. Please email the request to CROIregistration@iasusa.org.

I am getting an error message when I try to book my hotel reservation.

If you have any special characters in your name, please be advised that you might receive an error message while trying to book your hotel reservation. If this error message occurs, please contact our housing partner, ConferenceDirect directly for assistance.

For housing technical support, please call ConferenceDirect (the Registration and Housing partner for CROI) at Toll Free: 704-909-7912 Domestic: 833-296-1108, Monday through Friday from 9:00 AM to 7:00 PM Eastern Time, or email iasusa@conferencedirect.com.

Scholarships

I have just started graduate school and do not yet have study results. Can I apply for a New Investigator Scholarship with a strong letter of recommendation from my mentor?

Scholarships for New Investigators are given only to those applicants who are the presenting author on an abstract that has been accepted for presentation at the conference. You may apply to attend the conference through the General Registration Application system, and describe your current and expected work. Your application will be reviewed, but you will be required to pay the registration fee if accepted.

What is a Community Scholarship, who is eligible, and how do I apply?

CROI invites community leaders who engage in communication, advocacy, and educational activities focused on the prevention, treatment, and cure research of HIV, hepatitis viruses, SARS-CoV-2, monkeypox, and other viral infections and their related conditions to apply for a CROI Community Scholarship. Recipients of a Community Scholarship will receive complimentary access to the conference and may include travel expenses and access to priority housing.

For more information and how to apply, visit the Community Scholarship webpage.

Are scholarship awards available for authors who submit SARS-CoV-2 and monkeypox sciences plus late-breaking abstracts?

Application for a CROI Scholarship is only available for general abstract submissions on HIV and hepatitis viruses and their related conditions. Scholarships applications are not available for our December 1st submission opening for abstracts on all SARS-CoV-2 and monkeypox sciences plus late-breaking abstracts on HIV and hepatitis viruses.

Do I need to update my password every time I edit my CROI submission profile?

No, you do not need to update your password every time you edit your submission profile. You can proceed to save changes to your submission profile without refilling out the password section.

Abstracts

I am a submitting author and made an spelling error on the name of my coauthor(s). How can I update their information?

Before the submission deadline, the submitter may log in and edit coauthor details from within the abstract. After the submission deadline, contact CROIabstracts@iasusa.org for corrections to the author’s information.

I had an abstract submission system profile for prior CROI. Why am I not able to access my profile?

CROI profiles for the abstract submission system reset each year to ensure that updated information is obtained for authors and coauthors of abstracts. You will need to create a new account in the abstract submission system.

How do I update an author's institution on an abstract submission?

The submitting author can make changes to the abstract submission by editing the author’s information within the abstract. See Abstract Guidelines and Submission for more information and to access the abstract system.

How was my name and contact information added to my CROI profile?

Your name and contact information on your CROI profile appear as it was entered when your profile was created by you. You may update your profile within the abstract system. See Abstract Guidelines and Submission for more information and to access the abstract system.

How was my institution added to an abstract submission that I am listed as coauthor?

The abstract submitter provided the institution information for each author listed in the abstract submission. The submitter may correct the entry prior to the submission deadline. After the submission deadline, contact CROIabstracts@iasusa.org for corrections to the author’s information. See Abstract Guidelines and Submission for more information and to access the abstract system.

How can I get technical help with the abstract submission site?

For technical assistance with the abstract submission site, email Support@cadmiumcd.com For assistance with abstract content or other questions about CROI, email CROIabstracts@iasusa.org or call 415-544-9400 between 8:30 AM to 5:30 PM PT. Will I receive a confirmation email notifying me that my abstract submission was complete?

Will I receive a confirmation email notifying me that my abstract submission was complete?

Upon submission, a confirmation email is sent to the abstract submitter. All coauthors listed on the abstract are copied on the confirmation email. Confirmation emails are sent from CROIabstracts@iasusa.org. If you have not received the email, please check your spam folder and add CROIabstracts@iasusa.org to your safe sender list.

Why was my abstract declined?

Common reasons for declining an abstract include the following:

  • Subject matter is not appropriate for CROI
  • Information is not new enough
  • Abstract duplicates other submissions
  • Data are not included or offer inadequate/insufficient support for conclusions
  • Statistical evaluation is absent or inadequate
  • Format does not follow guidelines (eg, section[s] missing, more than 1 graphic, table, or figure submitted)
  • Submission is poorly written overall
  • Background does not summarize the hypothesis
  • Methodology is inadequate or insufficient to support conclusions
  • Controls are absent or inadequate
  • Summary of essential results is absent or inadequate
  • Submission reports clinical trial data from unplanned analysis or incomplete or ongoing studies

Can trials in progress be submitted to CROI?

Abstract submissions need to describe the precise findings of the study; promise of results “to be determined” or trials in progress are not acceptable. For more information, visit the Abstract Guidelines and Submission page.

How can I make a change on my abstract or author list now that the submission period is closed?

Once the submission process ends, abstracts immediately enter the peer review and scoring process. Therefore, no changes can be made after the submission deadline, unless changes or clarification are specifically requested by the abstract review team. Updates and new data can be included in the presentation at CROI.

What are the copyright policy and embargo policies for abstracts?

Visit Abstract Guidelines and Submission for information on copyright for abstracts submitted to CROI. Visit Embargo Policies And Press Release Policies for information on the embargo and public release of abstracts presented at CROI.

Do all authors need to approve the content of the abstract submission?

Yes, it is the responsibility of the abstract submitter to ensure that all coauthors have reviewed and approved the content of the abstract and their inclusion in the list of authors before the abstract is submitted. See the Abstract Guidelines page for more information.

What is the submission deadline for abstracts?

The submission deadline depends on the subject matter of the abstract (eg, general or late-breaking research on HIV and hepatitis viruses and their related conditions related conditions, or emerging infections such as SARS-CoV-2 or monkeypox virus. Visit the Important Dates and Deadlines page for the details on the varying submission deadlines for CROI.

When will the CROI Abstract eBook be available?

The CROI Abstract eBook is released to registered attendees on or around the first day of the conference. Abstracts are released to the public on the CROI website after they are presented at the Conference. For updates on the public release of abstracts, please visit the CROI website.

If a presenting author is not able to attend CROI in person, can an alternate presenter present on their behalf?

If exigent circumstances prevent the designated presenting author from attending the conference in person, a coauthor or colleague must be appointed to present the abstract in person at CROI.

Please contact CROIabstracts@iasusa.org as soon as possible. If the new presenter is a coauthor, please provide their name. If the new presenter is a colleague, please provide their name, institution, city, country, and email address. The new presenter must register to attend CROI in person, and disclose financial relationships with ineligible companies.

Does CROI accept abstracts with results “to be determined” or trials in progress?

Abstract submissions need to describe the precise findings of the study; promise of results “to be determined” or trials in progress are not acceptable. For more information, visit the Abstract Guidelines and Submission page.

Does CROI accept work that has been previously published or publicly presented?

In general, CROI does not accept work that has been previously published or publicly presented, or that is scheduled to be published or presented prior to CROI. Consideration may be given to a previously presented submission if meaningful newer data or different analyses are included, or if the prior or anticipated presentation was or will be at a conference not focused on HIV-, viral hepatitis, or SARS-CoV-2-related topics. Electronic publication ahead of print that has been peer-reviewed and made generally accessible to the public is considered publication. However, if the authors provide an explanation of new data that will be presented at CROI beyond the prepublication, the abstract will be considered for presentation. For more information, visit the Abstract Guidelines and Submission webpage.

Do I need to update my password every time I edit my CROI submission profile?

No, you do not need to update your password every time you edit your submission profile. You can proceed to save changes to your submission profile without refilling out the password section.

Continuing Medical Education (CME)

How do I obtain my CME credits or a certificate of participation for CROI?

Instructions on how to claim CME credits, ABIM MOC points, or a certificate of participation will be emailed following the conclusion of the conference.

Please note: you can only complete the claiming process once. Once you view the live or on-demand sessions you want to claim credits for, you can claim CME credits, ABIM MOC points, or a certificate of participation by completing the post-test and overall evaluation.

How do I obtain my CME certificate from a prior CROI?

If you successfully claimed your CME credits from CROI 2017 to 2022, a copy of your certificate is available in your CROI account. Once you are logged in, click on “View your profile” to retrieve your certificate. You may also email the request to CROIinfo@iasusa.org.

CROI Affiliated Activities

When will the CROI Affiliated and Proximate Activity application open?

The application submission is now open. Please click here to apply.

What is an Affiliated and Proximate Activity?

An Affiliated and Proximate Activity is any activity, event, or meeting, including virtual meetings and conference calls that have been approved, held at any time from 3 days before (Thursday, February 16) through 2 days after (Friday, February 24) CROI 2023, and targeted toward including any REGISTRANTS of CROI.