WASHINGTON STATE CONVENTION CENTER

February 13–16, 2017

Poster Presentation Guidelines

A poster session is a graphic presentation of an author's research. Authors illustrate their study findings by displaying graphs, photos, diagrams, and a small amount of text on poster boards.

Electronic Poster Requirement

Electronic poster submission is now available. To upload the final version of your electronic poster, log in to the CROI Abstract Website and follow the instructions in My Ready Room linked on the right. In order for attendees to have access to view posters during CROI, poster presenters must submit an electronic version of their final poster prior to the beginning of the conference. For CROI 2017, the electronic poster submission deadline is February 7, 2017. Poster presenters will be provided with a link to upload their poster as a PDF file.  Please save the poster as the smallest file size possible. Please note that once you upload your electronic poster, you cannot edit or resubmit your poster. You must upload the final version only.

Dimensions

The poster boards are 4 feet (48 inches) by 8 feet (96 inches) long landscape orientation. The useable area of the poster board is 45 inches by 93 inches and is the maximum recommended size for the poster boards. The minimum size recommended is 24 inches by 36 inches so attendees can see the poster at a minimum of 10 feet away. The face of the poster board is covered with Velcro receptive fabric. Push pins will be provided for your poster.

Poster Dimensions

Format and Required Information

Poster material should be well labeled and legible from a distance of 10 to 15 feet. The title should be the same as the title submitted with the abstract and appear in boldface at the top. For additional text, use standard American Medical Association (AMA) title case. Nouns, pronouns, verbs, and other important words begin with uppercase letters; coordinating conjunctions, articles, and prepositions of 3 letters or fewer should all be in lowercase letters unless they are the first or last words in a title or subtitle. Please note that QR codes or bar codes are not permitted on posters displayed at CROI or on electronic versions of the posters to be uploaded to the CROI website.

Poster Printing

Presenting authors should print their physical poster based on the requirements listed in the sections above. CROI does not print posters on behalf of presenters. If you wish you print your poster locally, you may wish to consider:

Poster Presenters

Poster presenters must supply an electronic version of their posters prior to the start of CROI (February 7, 2017 for CROI 2017 to receive credentials for Poster Hall access. Please load your poster on to a portable drive. Posters should be submitted as a PDF or PowerPoint file. Please rename your file with your abstract number (eg, if your abstract number is 1234, save the file as 1234). The electronic version will be posted on the CROI website.

On your designated board you will find all the materials needed for mounting your poster (poster number and thumb tacks).

Poster viewing sessions are scheduled for Tuesday, February 14, Wednesday, February 15, or Thursday, February 16, from 2:30 PM to 4:00 PM. Please make sure that you are standing in front of your poster by 2:30 PM on the designated day. Coauthors are welcome to join you. All posters should remain on display through the close of the final poster session on Thursday, February 16, at 4:00 PM. All posters must be picked up on Thursday, February 16, between 4:00 PM and 6:00 PM. Any posters remaining after 6:00 PM will be discarded.