WASHINGTON STATE CONVENTION CENTER

Seattle, Washington
March 4–7, 2019

 

Poster Presentation Guidelines

A poster session is a graphic presentation of an author's research. Authors illustrate their study findings by displaying graphs, photos, diagrams, and a small amount of text on poster boards.

Presentations from randomized trials and cohorts should follow the ICMJE guidelines, including reporting of study designs (eg, prospective, observational, randomized, double-blind, STROBE, CONSORT, or others), statistical methods, and outcomes by demographic variables. See ICMJE Preparing for Submission.

Of particular note, please consider whether there is substantive evidence of differences in effect by sex or other key demographic groups. If so, a stratified analysis should be made available during the presentation of the abstract at CROI. Please also note whether the study is ongoing or completed and whether the results are preliminary or final.

See Also: Abstract guidelines | Oral presentation guidelines | Themed discussion guidelines | Housing guidelines | Registration | Embargo Policy | FAQs

Electronic Poster Submission

Electronic poster submission is now open. To upload the final version of your electronic poster, log in to the CROI Abstract Website and access your schedule in the Speaker Center. Then, click the Submit Presentation button by your poster presentation listing.

Electronic posters will be available to CROI attendees during the conference via the Mobile App. Electronic posters will be available to the public after the conference on the CROI website.

Electronic posters may be submitted until the end of CROI, but posters submitted after February 26, 2019 must be the final version of the poster and not a draft. Submitting a newer version of a poster after February 26 will not be reflected in the CROI Mobile App.

Note: Please save the poster as a PDF in the smallest file size possible. Other file types are not supported.

NEW FOR CROI 2019: Video Descriptions of Research by Poster Presenters

Poster presenters have the opportunity to upload a video of up to 3 minutes to describe their research. Videos may summarize methods, important data, and key results, but should focus on important conclusions and implications for future research. Poster presenter videos will be available to CROI attendees during the conference via the Mobile App. Videos will be available to the public after the conference on the CROI website.

To upload your video and make it available through the CROI Mobile App, follow these steps:

  1. Go to the CROI 2019 Video Upload Website (an account has been created for you using the email address you used to submit your CROI abstract)
  2. Click on the "Forgot your password" link and create your password using the email address you used to submit your CROI abstract
  3. Log into the CROI 2019 Video Upload Website with your new password
  4. Click on "View/Edit" beside your poster title and follow the steps to upload your video file
  5. After the upload is complete, copy the video URL for submission to the CROI Abstract Website
  6. Log into the CROI Abstract Website using the same credentials you used to submit your abstract
  7. From the Dashboard, find the Speaker Center and click on the Schedule link
  8. For each poster on which you are a presenting author, please click on the Video Link form below the poster information and add the link to your video

Note: An email has been sent to all poster presenters with these steps and includes the presenters login credentials for the CROI Abstract Website .

Best Practices for Video Capture

  • You can use a video that has been created by a smartphone, video camera, or any device that captures video and audio
  • You may also use PowerPoint slide(s) with audio narration that has been converted into a video file following these steps
  • Use a landscape (horizontal) orientation
  • Make sure you are in a quiet place with no background audio noise
  • Consider that the audience for your video is a sophisticated scientific audience, but explain highly technical terms
  • Videos may summarize methods, important data, and key results, but should focus on important conclusions and implications for future research

Dimensions

The poster boards are 4 feet (48 inches) high by 8 feet (96 inches) long, landscape orientation. The useable area of the poster board is 45 inches by 93 inches and is the maximum recommended size for posters. The minimum size recommended is 24 inches by 36 inches so attendees can see the poster at a minimum of 10 feet away. The face of the poster board is covered with Velcro-receptive fabric. Push pins will be provided for your poster.

Poster Dimensions

Format and Required Information

Poster material should be well labeled and legible from a distance of 10 to 15 feet. The title should be the same as the title submitted with the abstract and appear in boldface at the top. For additional text, use standard American Medical Association (AMA) title case. Nouns, pronouns, verbs, and other important words begin with uppercase letters; coordinating conjunctions, articles, and prepositions of 3 letters or fewer should all be in lowercase letters unless they are the first or last words in a title or subtitle. Please note that QR codes or bar codes are not permitted on posters displayed at CROI or on electronic versions of the posters to be uploaded to the CROI website.

Poster Printing

Presenting authors should print their physical poster based on the requirements listed in the sections above. CROI does not print posters on behalf of presenters. Below are suggestions for printing your poster in cities where CROI is often held.

Boston

  • FedEx: Please submit all poster orders by email to usa1325@fedex.com including the poster file, your name, phone number and conference date. Contact (617) 954-2725 for pricing or any other questions.

Seattle