This page includes instructions for submitting materials, booking airfare, hotel selection, and expense reimbursement for invited presenters, panelists, session moderators and Program Committee members.
Materials Submission
Login to the CROI Dashboard to update your contact information and financial disclosures and to submit your headshot, bio, and presentation summary (as applicable) through the Abstract, Scholarship, and Speaker Materials Submission site.
| Materials | Due Date | Submit To | Presenter* | Panelist | Moderator | Case Presenter / Moderator | Themed Discussion Leader | Program Committee Liason |
| Contact Information, Headshot, and Biosketch | October 15, 2026
|
Submission System | Yes | Yes | Yes
|
Yes
|
Yes
|
Yes
|
| Additional Contact | October 15, 2026 | Submission System | Yes | Yes | Yes | Yes
|
Yes | Yes |
| Financial Disclosure | October 15, 2026 | CROI Dashboard | Yes | Yes
|
Yes | Yes | Yes | Yes |
| Presentation Summary and CME Questions | January 19, 2027 | Submission System | Yes | No | No | Yes
|
No | No |
| Draft Presentation Slides | March 1, 2027 | Submission System | Yes
|
No** | No** | Yes | Yes | No |
| Final Presentation Slides | 24 Hours Before Presentation | Speaker Ready Room | Yes
|
No** | No** | Yes | Yes | No |
*Presenters: Named lecturers (eg, Benard Fields, N’Galy-Mann, Martin Delaney), plenary lecturers, workshop presenters, and symposium presenters
**Slides for Case-Based Sessions: The moderators can include slides as a part of their session overview. For case-based sessions, either the presenters/panelists or the session moderators provide slides.
Submit materials, complete registration, and select a hotel through the CROI Dashboard. Access to the Dashboard requires login to your CROI website account (if you do not have an account, you may create one from the login screen).
From the Dashboard, select the action you want to complete.
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Update Your Profile Information: Many of the details from your profile will transfer to the CROI Materials Submission, Registration, and Housing sites.
Disclosure of Financial Relationships (Presenters, Moderators, and Program Committee): Review your financial relationships as they appear in the Profile section of the CROI Dashboard. Click Update Your Financial Disclosures and provide the information requested on the form. The most common ineligible companies are included as options on the form, but any ineligible company not appearing on the list can be added using the Other text box (selecting from the list, when possible, is preferred). As the accredited CME provider for CROI, the International Antiviral Society–USA requires that all persons with control of educational content (eg, presenters, moderators, CROI Scientific Program Committee, and program planner) disclose any financial relationships with ineligible companies (previously defined as “commercial interests”) that they have had within the past 24 months. This does not include academic institutions, government agencies, nongovernmental organizations (NGOs), or not-for-profit organizations. |
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Visit Submission System: Click this button to continue to the site that will collect your materials specific to this year’s conference |
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Apply to Register and Register to Attend: These actions will become available once registration is open. You will receive an email prompting you to complete these steps. As an invited role, you will see the option to Register, bypassing the Apply to Register step. If you do not see the option to Register, please contact CROIregistration@iasusa.org. |
Access the Submission System through the CROI Dashboard.
Within the Submission System, complete the assigned forms under My Tasks. For additional guidance within the Submission Portal, click Resources and review the Invited Speaker Submission Instructions page.
Invited presentations should include a state-of-the-art overview of the field or topic and generally do not solely focus on the presenter’s own work. The guidelines below should inform the inclusion of information on sex stratification, other demographic data, and the use of appropriate terminology in both the presentation summary and the presentation at CROI.
Sex Stratification and Other Demographic Variables
Appropriate information and correct terminology regarding sex and gender should be used.
Information presented from randomized trials and cohorts should follow the ICMJE guidelines, including reporting of study designs (eg, prospective, observational, randomized, double-blind, STROBE, CONSORT, or others), statistical methods, and outcomes by demographic variables. The presentation should provide sex-stratified results for human clinical or epidemiological studies or identify who was included if it includes only a single population. Preclinical data, including the use of cell lines and animal studies, should include the sex of the animals or the sex of the source of the cell lines. If data are not available on sex (as assigned at birth) or gender (where gender is relevant to the study results), this should be identified as a limitation in the presentation.
Resources
NIAID HIV Language Guide | NIAID: National Institute of Allergy and Infectious Diseases
Draft Presentation Slides
Draft slides are required for named lecturers (eg, Benard Fields, N’Galy-Mann, Martin Delaney), plenary lecturers, workshop presenters, and symposium presenters. For case-based symposia or workshop sessions, the presenters, panelists, or moderators may provide slides. Submission instructions and the deadline for draft slides will be discussed on the session planning call
Draft presentation slides are reviewed before CROI to ensure the presentation is free from commercial bias. This is necessary to provide continuing medical education for invited sessions. Draft slides also allow the presenter to get content feedback from moderators and Program Committee liaisons.
Final Presentation Slides
Final presentation slides are submitted in person in the Speaker Ready Room at CROI. Do not email the final slides. The only way to ensure that the correct slides are used during the presentation is for the presenter to upload the final slides in person in the Speaker Ready Room at CROI 24 hours before the session.
The presentation you upload in the Speaker Ready Room will be projected in the session room from a central location, not from a laptop at the podium. Bring your notes with you, as there is no notes preview at the podium for your presentation.
Slide Template and Title Slide
The CROI 2027 slide template will be available on December 1, 2026. The slide template is suggested but optional for content slides. Presenters do not need to create a title slide; a title slide with the presenter’s financial disclosures is provided when the final slides are uploaded at CROI in the Speaker Ready Room.