Registration

When is registration open?

We anticipate to have the registration open in late November.

How do I know if I am eligible to attend?

A description of  who can attend is available on the CROI conference website https://www.croiconference.org/registration/who-can-attend/

How do I obtain my CME certificate from a prior CROI?

If you successfully claimed your CME credits from CROI 2017 to 2020, a copy of your certificate is available in your CROI account. Once you are logged in, click on “View your profile” to retrieve your certificate. You may also email the request to CROIinfo@iasusa.org.

What is the registration fee to attend?

The virtual component registration fee is $495 for early rate and $650 after January 25, 2021* Subject to change. At this time, it is unclear if traveling to or meeting in Chicago in March will be safe or practical due to the COVID-19 pandemic. We are planning for a virtual component but if we decide to add an in-person component, you will have an opportunity to convert your registration to in-person registration.

If you were a CROI 2020 paid registrant, you may be eligible to receive an $200 credit toward CROI 2021. If you are eligible for the credit, you will receive an email with details to claim the credit.

How do I reserve a hotel room for CROI 2021?

At this time, it is unclear if traveling to or meeting in Chicago in March will be safe or practical due to the COVID-19 pandemic, and we are planning for a virtual component for all attendees. For this reason, the hotel reservation system is not open.

How does the registration application process work?

You will need to have an IAS-USA account to start the application process for CROI 2021. If you already have an IAS-USA account, please login and complete the application. If you do not have an IAS-USA account, please create one to start the application. To avoid delays in your application process, please ensure you submit a completed application. Once your application has been submitted, generally you will be notified within 2 or 3 business days with your application decision.

Why do I need to provide an institutional address as my primary email address?

CROI applicants are asked to provide their professional (institutional, organizational, or company) email as their primary address. This is part of the process of verifying eligibility to attend CROI. In addition, this is the primary email address that is going to be used for sending notifications, evaluations, and invitations to future CROI.

Personal email addresses (such as @gmail, @yahoo, @hotmail, and @wannado) can be used under the Secondary Email field. Notifications will be sent to both emails provided. Providing personal email addresses in the primary address field can cause long delays in the review process.

Who can attend the New Investigator Workshop?

The CROI Program Committee Workshop for New Investigators and Trainees is open to all registrants (eg, community educators, international delegates, general attendees).

Scholarships

I have just started graduate school and do not yet have study results. Can I apply for a New Investigator Scholarship with a strong letter of recommendation from my mentor?

Scholarships for New Investigators are given only to those applicants who are the presenting author on an abstract that has been accepted for presentation at the conference. You may apply to attend the conference through the General Registration Application system, and describe your current and expected work. Your application will be reviewed, but you will be required to pay the registration fee if accepted.

How do I obtain my CME certificate from a prior CROI?

If you successfully claimed your CME credits from CROI 2017 to 2020, a copy of your certificate is available in your CROI account. Once you are logged in, click on “View your profile” to retrieve your certificate. You may also email the request to CROIinfo@iasusa.org.

Virtual

How long is the virtual content available?

Live and on-demand sessions will be available only to registered attendees during the conference. Thereafter, recordings of live and on-demand sessions will be available to non-registrants only through a paid subscription.

Abstracts

How can I get technical help with the abstract submission site?

For technical assistance with the abstract submission site, email ai-support@communitybrands.com. For assistance with abstract content or other questions about CROI, email CROIabstracts@iasusa.org or call 415-544-9400 between 8:30 AM to 5:30 PM PT.

Will I receive a confirmation email notifying me that my abstract submission was complete?

Yes. The sender for CROI-related emails will be ai-support@communitybrands.com; please add this address to your safe sender list so emails related to the conference are not sent to a spam file.

Why was my abstract declined?

Common reasons for declining an abstract include the following:

  • Subject matter is not appropriate for CROI
  • Information is not new enough
  • Abstract duplicates other submissions
  • Data are not included or offer inadequate/insufficient support for conclusions
  • Statistical evaluation is absent or inadequate
  • Format does not follow guidelines (eg, section[s] missing, more than 1 graphic, table, or figure submitted)
  • Submission is poorly written overall
  • Background does not summarize the hypothesis
  • Methodology is inadequate or insufficient to support conclusions
  • Controls are absent or inadequate
  • Summary of essential results is absent or inadequate
  • Submission reports clinical trial data from unplanned analysis or incomplete or ongoing studies

Can trials in progress be submitted to CROI?

Abstract submissions need to describe the precise findings of the study; promise of results “to be determined” or trials in progress are not acceptable. For more information, visit the Abstract Guidelines and Submission page.

How can I make a change on my abstract or author list now that the submission period is closed?

Once the general or late-breaking abstract processes have closed, NO CHANGES can be made, unless changes or clarification are specifically requested by the abstract review team. Once the submission process ends, the abstracts enter the peer review and scoring process. Each abstract is scored independently by a team of 5 to 9 experts in the particular field, and final scores are reviewed by the team to determine disposition.

What is the copyright policy?

By submitting your abstract to CROI, you are transferring all copyright ownership of the abstract, including all rights incidental thereto, to the CROI Foundation in the event that the abstract is accepted and published by the CROI Foundation. For US federal employees, work conducted on an abstract while the author(s) were employed by the US federal government is not protected by the Copyright Act and there is no copyright, thus ownership cannot be transferred. The contents of the CROI Program and Abstracts eBook are protected by copyright. We require that permission to replicate or reproduce any part of a CROI abstract be obtained from the CROI Organizer; however, study data are the property of the author(s) and study sponsors as relevant. For more information, please email CROIinfo@iasusa.org.

Do all authors need to approve the content of the abstract submission?

Yes, it is the responsibility of the abstract submitter to ensure that all coauthors have reviewed and approved the content of the abstract and their inclusion in the list of authors before the abstract is submitted. See the Abstract Guidelines page for more information.

CROI Affiliated Activities

How to apply for CROI affiliated and proximate activities?

At this time, it is unclear if traveling to or meeting in Chicago in March will be safe or practical due to the COVID-19 pandemic and we are planning for a virtual component of the conference. This year, we will not be coordinating CROI Affiliated Activity events and submitting an application will not be required. However, we asked that you comply with the same guidelines outlined in the CROI AA webpage, especially ensuring that your event(s) will not conflict with the CROI live programming.