The Program Committee identifies themes among the accepted abstracts and selects up to 5 poster abstracts for an hour-long discussion. A discussant (Themed Discussion leader) will provide a 5-minute introduction outlining the state of the field, and then each presenter will give a brief overview of his or her poster (5 minutes) to summarize noteworthy results, conclusions, and discussion points. Discussants will interact with audience members and presenters to create a discussion that synthesizes the relevant information, covers key points of agreement and controversy, and draws comparisons to related work in the scientific field. The discussant will also provide a 5-minute conclusion summarizing key information of the session and posing important questions for future research.
Themed discussion presenters (4 to 5 per themed discussion) will each be allocated 5 minutes to provide a brief overview of their posters. This time should be used to summarize key results, conclusions, and discussion points. If a speaker runs over the time limit, the moderator will interrupt and ask to have the presentation concluded.
Presentations from randomized trials and cohorts should follow the International Committee of Medical Journal Editors (ICMJE) guidelines, including reporting of study designs, (eg, prospective, observational, randomized, double-blind, STROBE, CONSORT, or others), statistical methods, and outcomes by demographic variables. See the ICMJE guidelines for more details.
Appropriate information and correct terminology should be used with regard to sex and gender. For human clinical or epidemiological studies, sex-stratified results should be provided or who was included if it includes only a single population. Appropriate terminology such as cisgender (people whose gender match the sex assigned at birth) or transgender (people whose gender does not match the sex assigned at birth) should be used. Both sex and gender data should be provided in the presentation. Presentations of preclinical data including the use of cell lines and animal studies should include the sex of the animals or the sex of the source of the cell lines. If data are not available on sex and gender, this should be identified as a limitation in the presentation.
Out of respect for their contributions to our scientific advances, avoid calling study volunteers “subjects.” The preferred terms are study “participants” or “volunteers.”
Please also note whether the study is ongoing or completed and whether the results are preliminary or final.
A title slide with the presenter’s financial disclosures (based on the information submitted with the abstract) will be provided when the presenter uploads their final slides in the speaker ready room at CROI. Disclosure information includes all financial relationships with commercial entities (eg, pharmaceutical and diagnostic companies) as submitted by the presenter. If there are no financial relationships to report, the disclosure will read “Nothing to Disclose.” Below is an example of a title slide that will be provided at CROI.
Presenters should prepare no more than 5 content slides (the 5 slide limit is strictly enforced). The content slides should give an overview of the research with conclusions and future research direction. Do not include overly technical graphs or heavy text. If the presenter is using slides that build content from slide to slide, each additional build is considered as a separate slide and counts towards the strict limit of 5 slides. Animation (for production purposes is defined as a slide with embedded video or other movement within a single slide) are discouraged but if the presenter thinks that animation is essential to the presentation, the animation must be kept to less than 30 seconds. When submitting slides in the Speaker Ready Room at CROI, speakers should confirm that the animation works correctly. Presenters should share their slides with the Themed Discussion leader in advance of the session.
Please note that corporate logos, QR codes, and bar codes are not permitted on slides for oral presentations at CROI.
CROI will support MS PowerPoint or Apple Keynote only. Please ensure that all presentations are in one of these supported formats. High definition (HD) projectors will be used for all CROI sessions. Please apply widescreen formatting when preparing slides (aspect ratio 16:9; resolution 1920 x 1080).
Speakers must bring their slides on a portable drive to the Speaker Ready Room so slides can be uploaded to the presentation computer. All presenters should bring their slides to the Speaker Ready Room at least 24 hours in advance of their presentation.
If study data are accepted for publication or presentation after the abstract submission to CROI, and that publication or presentation is expected to take place before CROI, the presenting author must contact CROI at CROIabstracts@iasusa.org to provide details as soon as the presentation is accepted for review, presentation, or publication in another venue or outlet. Please be aware that, although publication in these circumstances will not necessarily prevent presentation of the research at CROI, our strong preference is that any additional publication or presentation happen either simultaneous to or following presentation at CROI. Requests to publish or present research accepted for presentation at CROI prior to its presentation at CROI will be evaluated on a case-by-case basis. Failure to notify the conference promptly regarding plans to publish or present a CROI-accepted abstract prior to CROI may result in the removal of the study from the conference program.