CROI 2023 Affiliated and Proximate Activities Application

Summit Convention Center – Seattle, Washington, USA
Sunday, February 19 – Wednesday, February 22, 2023

All activities planned around but independently of CROI are categorized as Affiliated and Proximate Activities.

The goal of CROI is to promote meaningful and high-level interchange of scientific ideas to find better ways to prevent and treat HIV and AIDS and to one day see HIV and other viral infections, including hepatitis viruses, SARS-CoV-2, and monkeypox eradicated. In support of that goal, organizations (eg, commercial companies, their agents, not-for-profit groups, and government agencies) that wish to hold meetings targeted to or involving any CROI attendee(s) and taking place around the time of the conference and within its vicinity must complete the Affiliated and Proximate Activity application, be approved, and comply with the guidelines.

    *Commercial Advisory Board meetings are only permitted on the days before and after the official CROI 2023 educational program eg, (Thursday, February 16, to Sunday, February 19, or after 5:30 PM on Wednesday, February 22, to Friday, February 24).
  • Preferred hotel/facility (list first, second, third choices)
  • Please note the day and start and end time of the activity. In general, activities may not be scheduled during the blackout times on the days of the CROI Conference.
  • Max. file size: 25 MB.
    Name and affiliation of each attendee, including the names of the support staff that will be onsite to organize the Affiliated and Proximate Activity and their dates of arrival and departure. (max 500 KB)
  • In addition to the Affiliated Activity agenda, please list the name and affiliation(s) of each attendee using the spreadsheet below.
    Download Spreadsheet
  • Max. file size: 25 MB.
    Name and affiliation of each attendee, including the names of the support staff that will be onsite to organize the Affiliated and Proximate Activity and their dates of arrival and departure. (max 500 KB)
  • I/We agree to abide by all rules and regulations governing the hosting of an Affiliated and Proximate Activity as set forth in the CROI Affiliated and Proximate Activity Guidelines (please review prior to submitting application). CROI reserves the right to deny any application for an Affiliated and Proximate Activity if in CROI’s opinion it does not serve the best interest of its attendees or is considered outside the CROI Affiliated and Proximate Activity Guidelines. The Affiliated and Proximate Activity organizer agrees to notify CROIaa"at"iasusa.org in writing of any changes in the Affiliated and Proximate Activity application prior to the start of CROI. This agreement is not valid until the authorized representative agrees to the rules, regulations, and stipulations made by CROI regarding Affiliated and Proximate Activity at CROI 2023
  • Please Note: CROI 2023 Affiliated and Proximate Activity Guidelines are subject to change and prior year approval of an Affiliated and Proximate Activity does not guarantee future approval.
  • This field is for validation purposes and should be left unchanged.