Scholarship recipients are required to make the most of the award by 1) attending the full conference, including the Program Committee Workshop for New Investigators and Trainees, 2) attending the opening session and reception, and 3) completing daily and overall conference evaluations.
Scholarship recipients must book travel through the CROI travel agency, Altour, by completing an IAS-USA Airfare Request form. For any questions, you may contact Altour at 888-669-8291 (US). Any travel cost in excess of the scholarship award or travel not booked through the CROI travel agency is the responsibility of the scholarship recipient and must be paid at the time of booking. Generally scholarship recipients are responsible for the cost of transportation to and from the airport or train station, and any luggage fees, unless otherwise specified in the scholarship award.
Please provide Altour with the following information:
- Full name as it appears on your valid government ID, such as driver's license (for flights within the United States) or full name as it appears on your valid passport (for international flights)
- Date of birth
- Contact phone number(s)
- Email address
- Point of origin
- Travel dates
Discounted hotel rates are available to scholarship awardees, and the rates displayed on the CROI housing website are the discounted rates. Unless otherwise specified in the scholarship award, scholarship awardees are responsible for the cost of their hotel, and all attendees must book a hotel through the CROI Registration and Housing system.
Scholarship awardees will not be reimbursed for travel costs. In lieu of reimbursement, scholarship awardees will be awarded a specified limit for their air, rail, or bus travel expenses to be booked through the CROI travel agency. Any travel cost in excess of the scholarship award or travel not booked through the CROI travel agency is the responsibility of the scholarship awardee and must be paid at the time of booking. Unless otherwise specified in the scholarship award, scholarship awardees are responsible for the cost of their hotel.
Scholarship awards do not generally cover meal expenses. Morning coffee and light continental breakfast will be available to all conference registrants. Attendees will be on their own for all other meals and beverages.