HYNES CONVENTION CENTER

Boston, Massachusetts
March 4–7, 2018

 

Travel and Accommodations

Each CROI registrant is required to book hotel accommodations via the CROI registration and housing system.

The few exceptions include:

  1. Registrant lives in the Boston area (ie, address within 50-miles of the Hynes Convention Center).
  2. Registrant is sharing a room with an approved CROI attendee with accommodations booked via the CROI housing system.
  3. Other exceptions as approved by the CROI Secretariat.

Registrants who book accommodations outside the CROI housing system may have their CROI registration cancelled, and that spot given to another qualified applicant.

Please note: Registration and housing will close on mid-January 2018, unless the registration limit of 4000 has been reached.

Policies (Please read carefully.)

  • Only approved CROI registrants may book CROI hotel rooms. Criteria for attendance can be found here.
  • Each approved registrant must book their hotel accommodations via the CROI housing system. Group bookings are not permitted.
  • Hotel reservations will be taken on a first-come, first-served basis. Please book your hotel room as soon as possible, as housing is expected to fill to capacity.
  • The Hynes Convention Center is the primary location for most conference events.

Group Reservations

Group reservations are not permitted. CROI is a unique meeting with limited attendance and preference is given to scientists with accepted abstracts, therefore, housing must be secured individually. For participants who wish to stay at the same hotel, each participant should register for housing at the earliest opportunity, while there is still ample availability in the same hotel.

Room Rates/Taxes

  • Quoted room rates do not include applicable taxes and fees.
  • Reservations may be changed (based on availability) or cancelled without penalty until early February 2018.
  • Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.
  • Only 1 reservation is permitted per conference registrant.

A valid credit card is required to secure a hotel reservation (no charges will be applied at time of reservation). The following credit card types are generally accepted for reservations.

  • Visa
  • MasterCard
  • American Express
  • Discover

Airlines

Air Canada

Flight Discount Code: 3ANN4TR1

  • Business Class (flexible) - 12%
  • Business Class (lowest) - 5%
  • Premium Economy - 10%

Accommodations

Marriott Hotel Copley Plaza - $205

The hotel is connected to the Hynes Convention Center. The hotel services and amenities include complimentary Wi-Fi, 24-hour front desk service, currency exchange, gift shop, health club, business center, concierge service, pool, and multilingual staff. Each of the guestrooms is equipped with a coffeemaker, hairdryer, wake-up call service, clock radio, iron/ironing board, desk, voicemail, and safe.

Boston Park Plaza - $165

The hotel is east of the Back Bay area. The Hynes Convention Center is within six blocks, about a 5-10 minute walk, and the Arlington "T" stop is located less than two blocks away. On-site restaurants and lounges include Off the Common, STRIP by Strega, and M.J O'Connor’s Irish Pub. Additional guest services include complimentary Wi-Fi, 24 hour complimentary fitness center, and a business center. Rooms provide coffeemakers, refrigerators, microwaves (upon request), bathrooms with shower/tub combinations, Smart TVs with streaming capabilities, MP3 adaptors, in-room safes (accommodates a laptop), desks, and climate control.

Sheraton Boston - $209

The hotel is steps to the Hynes Convention Center, and connected indoors to the Prudential Center and Copley Place. Sidebar & Grille serves lunch and dinner, and Café Apropos features a daily breakfast buffet. The hotel has a full service fitness center equipped with the latest technology and an 18 m indoor and outdoor pool with a retractable roof and sundeck. Guest services include complimentary Wi-Fi and a business center. Rooms provide coffeemakers, refrigerators, bathrooms with shower/tub combinations, Cable TV, in-room safes, and desks.

Westin Copley Place - $229

The hotel is connected to the Hynes Convention Center via a Skybridge. Hotel amenities include complimentary Wi-Fi, an on-site fitness center, a business center, a salon, a gift shop, spa services, 24-hour room service, and an on-site car rental service. On-site dining options include the Huntington, Fogo De Chao, and Shabumaru. There is an on-site Starbucks and Bar 10. All guest rooms include the Heavenly® Bed mattresses, a coffee maker, a hair dryer, cable television, and express video checkout.

Hilton Boston Back Bay - $195

The hotel is directly across the street from the Hynes Convention Center. Hotel services and amenities include complimentary Wi-Fi, a fitness center, heated indoor pool and whirlpool, a lobby cafe serving Starbucks beverages, 24-hour business center, room service, sundry shop, concierge, ticket agency, bell service, valet laundry service, and free weekday newspapers. The 40 Dalton restaurant is available for a casual dining atmosphere. All rooms feature on-demand movies, complimentary bathroom amenities, coffeemakers, and ergonomic work desks.

The Colonnade Hotel - $204

The hotel is one block away from the Hynes Convention Center. Services and amenities include dining at Brasserie JO and an Art Deco-style Rooftop Pool restaurant, a 24 hour business center, and a gym. Guestrooms include beds flanked with individual reading lights, pillow top mattresses, down comforters, coffee makers, flat-screen televisions with DVD players, MP3 adaptors, and complimentary wireless internet access. Bathrooms contain bathrobes, makeup mirrors, and rainfall showerheads.

Mandarin Oriental - $365

The hotel is next door to the front entrance of the Hynes Convention Center. Guests can enjoy a full-service spa, health club, and business center along with dining options that include Bar Boulud and Lobby Lounge. Guestrooms include mini bars, safes, complimentary wireless high speed internet access, flat-screen televisions, and DVD players. All accommodations provide desks, complimentary newspapers, speakerphones, bathrooms with separate bathtubs and showers, bathrobes, makeup/shaving mirrors, and hair dryers.

Midtown Hotel - $129

This budget hotel is 1 block from the Hynes Convention Center, about a 3 minute walk. Guestrooms offer complimentary wireless internet access, phones, coffee and tea makers, 32-inch flat-panel televisions with cable and pay-per-view movies, bathrooms with shower and tub combinations, complimentary toiletries, and hair dryers. Some rooms are pet-friendly.

Fairmont Copley Plaza - $255

The hotel is 3 blocks from the Hynes Convention Center, and offers services and amenities that include complimentary Wi-Fi, health club, business center, concierge service, and room service. Each of the guestrooms is equipped with a coffeemaker, hairdryer, wake-up call service, clock radio, iron/ironing board, desk, voicemail, and safe.