CONFERENCE ON RETROVIRUSES
AND OPPORTUNISTIC INFECTIONS

March 8–11, 2020

 

Themed Discussion Presentation Guidelines

 

March 4, 2020 (3:30 PM PT):
We recognize that some speakers who are planning to attend may not be able to travel to the meeting because of travel restrictions or institutional requirements that prevent you from leaving your institutions during the week of CROI. Because such restrictions may be imposed upon speakers in the next few days, we ask that all speakers (regardless of their current plans) submit a narrated video version of their presentation prior to CROI as a precaution. Read more >>>

 

The Program Committee identifies themes among the accepted abstracts and selects up to 5 poster abstracts to merge into hour-long discussions. A discussant (Themed Discussion leader) will provide a 5-minute introduction outlining the state of the topic field, and then each presenter will give a brief overview of his or her poster (5 minutes) to summarize noteworthy results, conclusions, and discussion points. Discussants will interact with audience members and presenters to create a discussion that synthesizes the relevant information, covers key points of agreement and controversy, and draws comparisons to related work in the scientific field. The discussant will also provide a 5-minute conclusion summarizing key information of the session and posing important questions for future research.

See Also: Abstract guidelines |Oral presentation guidelines | Poster presentation guidelines | Housing guidelines | Registration | Embargo Policy | FAQs

Presentation Length and Format

Themed discussion presenters (4 to 5 per themed discussion) will each be allocated 5 minutes to provide a brief overview of their posters. This time should be used to summarize key results, conclusions, and discussion points. If a discussant runs over the time limit, the moderator will interrupt and ask to have the presentation concluded.

Requirements for Presentation Development

Presentations from randomized trials and cohorts should follow the International Committee of Medical Journal Editors (ICMJE) guidelines, including reporting of study designs, (eg, prospective, observational, randomized, double-blind, STROBE, CONSORT, or others), statistical methods, and outcomes by demographic variables. See the ICMJE guidelines for more details.

Appropriate information and correct terminology should be used with regard to sex and gender. For human clinical or epidemiological studies, sex-stratified results should be provided or who was included if it includes only a single population. Appropriate terminology such as cisgender (people whose gender match the sex assigned at birth) or transgender (people whose gender does not match the sex assigned at birth) should be used. Both sex and gender data should be provided in the presentation. Presentations of preclinical data including use of cell lines and animal studies should include the sex of the animals or the sex of the source of the cell lines. If data are not available on sex and gender, this should be identified as a limitation in your presentation.

Out of respect for their contributions to our scientific advances, avoid calling study volunteers “subjects.” The preferred terms are study “participants” or “volunteers.”

Please also note whether the study is ongoing or completed and whether the results are preliminary or final.

Title Slide with Financial Disclosures

CROI will provide a title slide with disclosure information for each presenter based on the information that was submitted with the abstract. Disclosure information includes all financial relationships with commercial entities (eg, pharmaceutical and diagnostic companies, etc) as submitted by the presenter. If there are no financial relationships to report, the disclosure will read “Nothing to Disclose.” Below is a sample title slide provide to speakers by CROI:

Content Slides

Presenters should prepare no more than 5 content slides (the 5 slide limit is strictly enforced). The content slides should give an overview of the research with conclusions and future research direction. Do not include overly technical graphs or heavy text. If the presenter is using slides that build content from slide to slide, each additional build is considered as a separate slide and counts towards the strict limit of 5 slides. Animation (for production purposes is defined as a slide with embedded video or other movement within a single slide) are discouraged but if the presenter thinks that animation is essential to the presentation, the animation must be kept to less than 30 seconds. When submitting slides in the Speaker Ready Room at CROI, speakers should confirm that the animation works correctly. Presenters should share their slides with the Themed Discussion leader in advance of the session.

Please note that corporate logos, QR codes, and bar codes are not permitted on slides for oral presentations at CROI.

Slide Format

CROI will support MS PowerPoint or Apple Keynote only. Please ensure that all presentations are in one of these supported formats. High definition (HD) projectors will be used for all CROI sessions. Please apply widescreen formatting when preparing your slides (aspect ratio 16:9; resolution 1920 x 1080).

Slide Submission

Speakers must bring their slides on a portable drive to the Speaker Ready Room so slides can be uploaded to the presentation computer. All presenters should bring their slides to the Speaker Ready Room at least 24 hours in advance of their presentation.