WASHINGTON STATE CONVENTION CENTER

February 13–16, 2017

Media Accreditation and Registration

Complimentary registration is provided to qualified journalists who apply for media credentials and register to attend the conference in advance. Journalists who meet the conference media registration criteria will be accredited on a space-available basis. There is no on-site registration for the conference.

CROI is a scientific research meeting. Media registration is reserved for journalists with demonstrated experience covering basic and clinical science developments in HIV/AIDS and related complications (see application process below).

Journalists are encouraged to complete the application and registration process early. Please note the following deadlines:

  • Application for media accreditation opens Monday, November 7, 2016, and closes Tuesday, January 10, 2017 (or earlier, if all media slots have been filled).

  • Conference registration and housing for accredited journalists opens Thursday, December 1, 2016, and closes Tuesday, January 19, 2017.
  • All steps (accreditation, registration, and housing) must be completed by the deadline. Journalists who do not complete the registration and housing process by January 19, 2017 will not be able to attend the conference.

Eligibility

Applications for media credentials will be accepted from journalists employed by or on assignment from:

  • Recognized print, broadcast, and online general and medical news media
  • Recognized HIV community publications

Medical communications and medical marketing companies; financial media; biotechnology and investment publications; university, college, or institute newsletters; and program bulletins and noneditorial entities such as publishers and representatives of sales, marketing, or advertising departments are NOT eligible for media registration. Individuals, agents, or contractors providing coverage for or being sponsored by industry may not register as media.

The conference will consider accreditation of up to 2 qualified reporters per media organization (not per outlet, in the case of organizations that control numerous outlets). A maximum of 2 additional passes per outlet may be made available to crews supporting registered journalists filing video or audio reports, if space permits. Crew passes allow access only to the conference venue, media center, and press conferences and do not provide access to conference sessions.

Any publication, supplement, or electronic product devoted exclusively to the coverage of the conference (eg, meeting highlights, online conference proceedings or reporting, newsletters, and audio conferences) that is distributed nationally or internationally must have the prior written approval of the Conference Secretariat.

No materials of any type may be distributed at the conference without the prior consent of the Conference Secretariat. Please visit the office of the Conference Secretariat at the conference site to request approval of any materials you wish to make available to conference attendees. Approved materials may only be made available at the designated location.

Application Process

To be accredited, journalists should submit the following:

  1. Name, complete contact information (office and mobile phone numbers and e-mail address), and the name of the media outlet they will be representing
  2. Proof of employment by the media outlet (eg, a copy of the publication's masthead with the reporter's name listed) or a letter of assignment from the editor, producer, or news director of the outlet if the reporter is freelance
  3. Two articles or news reports from recognized media outlets, preferably from a previous CROI, published in the last 12 months, that credit the reporter who is seeking media accreditation and demonstrate the reporter’s capacity to cover the types of research issues addressed at the conference
  4. A sample publication (for media outlets that have not registered for the conference in the past)

The items noted above should be sent to the Conference Secretariat at CROImedia”at”iasusa.org. The Conference Secretariat may request additional materials if needed, to verify that the journalist or media outlet qualifies for CROI media accreditation.

Deadlines

Applications for media accreditation may be submitted mid-October. The deadline for all applications for media accreditation is January 10, 2017, or earlier if all media slots are filled before. 

Registration and Housing

Journalists who receive media accreditation must complete the registration and housing process by following the link in the accreditation e-mail provided. The deadline for accredited reporters to complete the registration and housing process is January 19, 2017. The registration process will not be complete without these final steps.

CROI provides discounted hotel accommodations for conference attendees. Please note that all conference attendees, including media, are required to obtain housing through the CROI system unless they live within 50 miles of the conference venue or are sharing a room with an approved CROI attendee with accommodations booked via the CROI housing system.