Seattle, Washington
March 4–7, 2019


Affiliated and Proximate Activity Application

CROI 2019 Affiliated and Proximate Activities Application

Washington State Convention Center – Seattle, Washington, USA
Monday, March 4 – Thursday, March 7, 2019

All activities planned around but independently of CROI are categorized as Affiliated and Proximate Activities.

The goal of CROI is to promote meaningful, high-level scientific interchange of ideas and debate in order to find better ways to prevent, treat, and cure HIV/AIDS. In keeping with this goal, organizations (commercial companies, not-for-profit groups, government agencies, etc) that wish to hold functions of any size or nature in any location during CROI that are targeted to CROI attendees must complete the Affiliated and Proximate Activity Application, be approved, and comply with the guidelines for Affiliated and Proximate Activities.

*Commercial Advisory Board meetings are only permitted on the days before and after the official CROI 2019 educational program eg, (Friday, March 1, to Sunday, March 3, or after 6:00 PM on Thursday, March 7, to Saturday, March 9).

Preferred hotel/facility (list first, second, third choices)

Preferred day and time of event (list both)


Please note the day and start and end time of the activity. In general, activities may not be scheduled during the blackout times on the days of the CROI Conference.

Name and affiliation of each attendee, including the names of the support staff that will be onsite to organize the Affiliated and Proximate Activity and their dates of arrival and departure. (max 500 KB)

I/We agree to abide by all rules and regulations governing the hosting of an Affiliated and Proximate Activity as set forth in the CROI Affiliated and Proximate Activity Guidelines (please review prior to submitting application). CROI reserves the right to deny any application for an Affiliated and Proximate Activity if in CROI’s opinion it does not serve the best interest of its attendees or is considered outside the CROI Affiliated and Proximate Activity Guidelines. The Affiliated and Proximate Activity organizer agrees to notify CROI “at” iasusa.org in writing of any changes in the Affiliated and Proximate Activity application prior to the start of CROI. This agreement is not valid until the authorized representative agrees to the rules, regulations, and stipulations made by CROI regarding Affiliated and Proximate Activity at CROI 2019.

Please Note: CROI 2019 Affiliated and Proximate Activity Guidelines are subject to change and prior year approval of an Affiliated and Proximate Activity does not guarantee future approval.